Ten Tips for Folks New to Online Meetings

NEXT Church has been operating virtually for the past 7+ years, so we are super familiar with meeting online! Mostly, we have used Zoom, so we refer to that platform here, but we hope these tips will translate across different platforms. 

  1. You can do this! If you are unsure, do a test run and check out the Zoom FAQs. 
  2. Set yourself up well. 
    1. Find a place with good wifi/internet connection. If you get a message at any point that your internet is unstable, give it a minute and it will likely resolve. If not, you can try logging back in or calling on the phone.
    2. If you are able, attend on video. It helps everyone feel more connected. 
    3. Have headphones available in case there is some background noise or echoing. (If you are typing during the call, that can usually be heard if you aren’t using headphones.)
    4. Pull up the login information five minutes before so that you aren’t five minutes late.
    5. Grab some water or coffee ahead of time.
  3. Say hello! Treat the start like any other meeting. Say hello and introduce yourself if you are meeting with folks you don’t know. 
  4. Check your name when you join. Click on the three dots in the upper right corner of your picture once online. Click “Rename.”
  5. Choose your view – gallery view (think Brady Bunch grid) or speaker view (current speaker is large). The selection button is found in the upper right corner and will only change your personal viewing screen.

    Gallery View

    Speaker View

  6. Don’t forget, we can see you and hear you! Mute yourself when you aren’t talking, especially in large groups, to cut down on background noise. You can turn the video/sound off if something awkward happens or you need to move away to take care of something. (Pro tip: Don’t vacuum while you are on a video call. It happened.)
  7. Be responsive. Silences are more awkward online. If a question is asked, jump in or give a thumbs up or put something in the chat box. Also notice if you are talking too much and pull back a little bit. If your (unofficial) role in the group is to keep things moving, you might pull back by saying aloud, “I have a few thoughts but I have spoken a lot; I’m curious what others think.”
  8. If you are calling in on the phone, say, “This is [insert your name here]” before you start talking. That helps orient people to who is saying what.
  9. Use the chat feature to converse with other participants in the meeting. You will find this at the bottom toolbar, among other useful tools, including how to leave the meeting. The chat function is great for:
    1. sharing a document or web address
    2. asking a question or making a comment if you can’t jump into the conversation
    3. cracking a joke
    4. saying hello or goodbye, if you don’t want to interrupt
  10. Receive the gift of seeing people in their own spaces! Ask about an interesting plant or knick knack. Wave to children or housemates who wander in. Enjoy the antics of pets. Marvel at the gift that is technology that allows us to connect this way.

You really can do this! It will get easier as it becomes more familiar.

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